Start with the kind of event — it decides which fields show. Fill in what you know and leave the rest blank, exactly as the Slides do; the preview on the right shows the tile as you type.
Chooses which delivery notes this event's guests read on the address link — tick everything that actually turns up, and they read the lot as one list. Left blank they read the Groceries notes — what every guest saw before this box existed. The wording of all three is on Options.
Tick what this event sends to see it.
The character selection link lists these and asks each guest for their top three. Left empty, it offers the standard cast of A Murder at the Masquerade ( characters).
The Kick Off Email for this type is its own letter (Options → Kick Off Email — Murder Mystery). Its character selection link opens /characters — the invitation, the story and the cast with their bios, where each guest picks their top three. Nothing is attached.
Untick if they will forward it themselves — we send it only to them.
Untick only if the organizer has asked us not to contact their participants directly about the delivery.
Untick only if the organizer has asked us not to email their participants for a review afterwards. They are still asked themselves.
Tick when the client has asked for this session to be recorded. It shows on the tile, and it adds the recording note to each of the three instruction briefings — the Zoom host's tells them to start the recording, the organizer's tells them to warn their team.
Shown for in-person, hybrid and private-dining events, and whenever a venue is written in below.
The address the instructor and the helpers go to. It shows on the tile as a map link, and on their own /staff card under “Where”.
Once that many addresses are in, the address link stops taking new people. Anyone already on the list can still correct their own.
The date we mean to stop collecting addresses for this event. Recorded only for now — the address link does not close on it yet, so keep chasing until you revoke the link or the limit above fills.
A date starts the tile.
The calendar mirrors the “EVENTS CALENDAR 2026” deck. Each tile reads: date, time (EST) · assigned EP — Instructor × Client (Zoom host) (RSVP due) — [Workshop, PAX] “Organizer” — // groceries + add-ons, then any notes.
The email address is how they sign in — use the one the booking was made under, since that is also the one Google will hand back. The link works once and expires in 48 hours.
What they can put toward their next event. The member sees each row's amount and note at /members; never who added it.
Nothing booked yet.
Nothing yet.
| Organizer | Company | Member | Status | Events | Credit | Added | |
|---|---|---|---|---|---|---|---|
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What organizers booked on /kickoff — the button in their Kick Off Email, or
Book your kick-off call in their member area. Each booking emailed the organizer
a confirmation with a calendar invitation (and the Zoom link, on a Zoom call) and put the same
invitation in the host's inbox. Cancelling here emails both a cancellation.
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Booked on /kickoff with an email and event date that match no event on the calendar.
The organizer already has their confirmation and invitation. Pick the event and press
Attach to put the call on it; Dismiss cancels it and emails them.
Upcoming events with an organizer and no call yet. Copy link gives you the organizer's own booking link to send by hand; Book for them opens the same page with your session, for a time agreed on the phone.
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The rules the booking page offers times by. Times are Eastern. A call is offered when the whole call fits inside the hours below, starts at least the lead time from now, is before the event, and its host is not already on a call. The host is the planner on the event; the default below takes an event that names none.
Nothing yet.
The archive from before the site could take a questionnaire: download
Virtual Event Kick-Off Questionnaire (Responses) or
IP Event Kick-Off Questionnaire (Responses) from Google Sheets as an
.xlsx and drop it here — the sheet's own header says which form it is, and its rows
are kept under that form's questions. Every row is matched to an event by the organizer's email and
the event date; the ones that match nothing wait under Not matched for you to
attach. Nothing is stored until you press Import, and an answer set typed on the
site is never overwritten by the sheet.
Every event with a questionnaire in — answered on /questionnaire by the organizer,
filled in by the office, or imported from the sheet. The two ticks are the sheet's own
Info shared CHEF / HOST columns, kept as ticks here.
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Rows from the sheet whose organizer email and event date match no event on the calendar. Pick the event and press Attach; Dismiss drops the row.
Upcoming events with an organizer and no questionnaire yet — an event in a room gets the in-person form, everything else the virtual one. Most are filled in on the kick-off call, with you and the organizer on it. Copy link gives you the organizer's own link, for the ones you would rather they answered themselves.
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Any editor or super admin can add someone here — it doesn't need the super admin. Roles, locations and admin access are set on Staff. Jobs decide where they can be booked — tick more than one for somebody who does more than one. Add & send opens the welcome email — the Gusto onboarding and how invoicing works — for a read-through before it goes, with a link to choose their own password under it; they sign in at rockoly.com/staff to see their schedule and set their days off. A phone number helps the office reach them on the day, but isn't required. This list is separate from the marketing profiles on /yourchefs.
| Name | Jobs | Contact | Sign-in | Available | Events | |
|---|---|---|---|---|---|---|
| Loading… | ||||||
Choose the Google Form's responses sheet (.xlsx), or a sheet with just this event's row.
The row for this event is found by the organizer's email and the event date; if more than one row
could be it, you pick.
Which row is this event's?
You're on preprod. The link above deliberately points at rockoly.com, because a preprod link asks the guest to sign in to Vercel. It starts working once this event reaches production — use Promote, or ask for it to be promoted.
Anyone with this link can send an address for this event — it doesn't ask them to sign in, and it never shows them anybody else's details. Open it to see what they see.
Nothing has been sent for this event yet.
Letting the OFD desk tell guests automatically is a setting on that desk — Order fulfilment → Rules / Options, where the exact wording it would send is written out too.
A test goes to the number you type and belongs to no event, so it is not counted against anybody's five. It still honours the stop list.
To
Their sign-in link goes under this message — a button to choose a password for rockoly.com/staff, good for 48 hours. Clear the message to send the link on its own.
Nobody has been asked about this event yet.
The words are edited on Options → Review request email. Sending reads the published wording, so an edit that has not been published yet will not be in this preview.
For somebody who has replied asking not to be contacted — which is exactly what the bottom of this email invites them to do. It holds for every event, not just this one, and the address itself is never stored: only a fingerprint of it.
| Line | Price | Qty | Amount |
|---|
Rates include gratuity and service fees, as the agreement says. The express fee is a percentage of the estimated subtotal; tax is on everything before tax. Nothing is priced from the catalogue — the ticket and delivery rates are yours to type. Member credit comes off before tax, as it does on the invoice, and opens on what their account holds; a deposit already paid comes off after tax, from the Stripe receipt on the event. A line that comes to $0 is left off the document.
Reading the calendar…
The jobs somebody has confirmed that this leaves alone, and what each one is waiting on.
Nothing goes until you press Send, and what you see here, with your edits, is what is sent. The words start from the published wording on Options; an edit saved there but not yet published is not in this preview. Changes made here are for this one email only.